Take the hard work out of
meetings & event travel management
Event travel requires a large volume of planning and coordination. Using an experienced event and conference travel team like Spencer Corporate Travel means you can ensure a completely customised and comprehensive travel plan for all your staff without the complex adminstration.
Our event logistics and group travel services are:
Fast & efficient
Whether it’s a pre-planned event or a last-minute travel need, we’ll make it happen.
End-to-end
We’ll manage all aspects of the travel itinerary including flights, accommodation and transfers, as well as travel extras such as Lounge access. We also offer venue sourcing, meeting room bookings and event registration technology.
Supported 24/7
Travel can sometimes be unpredictable. Our expert travel teams provide 24/7 travel support to your people if any disruptions occur.
More affordable
We can access special corporate and group travel deals so your staff can travel comfortably while your business saves money.
Our Meetings, Events & Conference Travel Services
End-to-end travel planning & coordination
We manage group and individual bookings for flights, accommodation and ground transportation, ensuring that the most effective routes are travelled and the right hotels are booked, and all within budget.
We’ll also take care of organising airport transfers, car rentals or chartered buses to ensure attendees move between the airport, hotel and event venue with ease.
Venue sourcing & meeting room bookings
Our meetings and events team can source a wide range of suitable meeting and event venue options, gather competitive quotes, and conduct site inspections to assist the planning of your business meetings and events.
From conference venues and inspiring gala event locations to functional meeting rooms, our extensive network of venue partners deliver efficiency and cost control while elevating the attendee experience.
Event registration technology
Our intuitive event travel management technology enables efficient event registration for your attendees and travellers. We build online, mobile-friendly event registration sites that keep travel within budget and policy – maximising efficiency, value, visibility and duty of care.
The benefits of using a professional event travel agency
Cost management & budget control
Our team compares prices across airlines, hotels, car rental services and ground transportation providers and leverage our influential supplier partnerships to negotiate competitive rates or discounts. We also provide tracking and reporting of all meetings, conference and event-related logistics expenses so you can ensure all travel costs stay within your allocated event travel budget.
Travel risk management & duty of care
Supporting your team’s safety is our top priority. We can ensure that appropriate travel insurance policies are in place for all attendees, covering cancellations, medical emergencies, lost luggage and other unforeseen circumstances.
In the event of a travel disruption, we can provide immediate support to help attendees rebook flights, find alternative accommodations or access emergency services.
Customised event travel experiences
We offer the flexibility to personalise your attendee’s event travel itinerary, from upgrading flights and accommodation to arranging specific travel preferences. We can also create bespoke travel packages that complement the event’s agenda, from pre- and post-event tours and sightseeing excursions to team-building activities.
Meetings & Event Travel FAQs
Incentive travel rewards your high-performing employees with unique travel experiences to motivate performance and build loyalty to your brand. Incentive travel is usually a group travel experience and can take place locally, regionally or internationally.
High-touch service and industry expertise is at the core of everything we do.
Your travel program stakeholders are supported by:
- A dedicated, local Australian travel team who know your business and travel program objectives
- Experienced travel consultants, not call centres
- Clear service standards and fast response times
- Real people available when travel plans change or unexpected issues arise
We support your travellers and travel program managers every step of the way.
Spencer Corporate Travel helps your business to:
- Design a tailored travel program backed by our extensive corporate travel industry expertise, customer service excellence and intuitive travel technology
- Access competitive corporate airfares, accommodation and car rental rates alongside New Distribution Capability (NDC) airline content in a single booking channel
- Drive strong travel policy compliance to reduce program leakage and risk
- Track and forecast travel expenditure through consolidated travel reporting
- Combine travel, meetings and group travel spend to strengthen buying power and supplier negotiations
It provides continuity of service, stronger buying power through consolidated travel spend, and full visibility of travellers for enhanced duty of care and reporting.
No. We can manage every aspect of your travel logistics when travelling for business meetings, events and conferences. Our services include booking flights, accommodation and ground transport, travel insurance, sourcing meeting venues and booking meeting rooms, creating event registration websites, and booking pre- and post-event travel activities for extended breaks, such as local tours, experiences and team building activities.
Absolutely. Incentive travel programs can be tailored for teams of all sizes and budgets.
No, we can manage event travel planning for groups of any size – even for individual travellers. For larger groups, we can help you access group booking discounts.
